Location: North West
Financial Controller required for a 5* game lodge North West R15,000neg live in
To meet with the General Manager as required and update on property operations.
Attend meetings with the General Manager and General Manager Operations as required.
To maintain and ensure the good will of the company brand at property level.
To be a key ambassador of the company and its brands.
To ensure the developed set of the company and property standards are upheld and maintained.
To ensure Financial administration personnel of the assigned properties is up to the company standard, ensuring a streamlined and effective structure in line with the established financial procedures.
To ensure effective monthly departmental meetings take place, accurate minutes are taken and follow ups completed.
To have monthly one on one meetings with all Finance administration staff at the assigned properties.
Ensure accurate completion of the month-end workbooks (stocks and payroll).
Ensure the correct and timeous completion of all weekly banking.
Monitor and ensure that all payments received for advance deposits and guest payments are allocated and posted correctly.
Ensure that all department invoices are batched correctly and sent to company Support Office for payment.
Ensure that Debtors Age Analysis reports are produced accurately for each month end and sent for payment.
Ensure that all open balances are reported and followed up on a weekly basis.
Checking and signing off Petty Cash.
Ensure monthly gratuities are correctly allocated, signed off, summarized and forwarded to the payroll office at month end by each Finance Administrator.
Manage and control stationary orders.
In conjunction with the General Manager and senior management, assist in the compilation of budgets, development of programs, schedules and objectives which will enable the efficient and accurate running of month end procedures, reconciliation of all admin processes and reporting.
Together with the General Managers, interpret, understand and explain the financial accounts and reports of each assigned
Be available and actively involved in the year-end audit of the assigned properties.
With the administrative team, approve monthly financial packs and present this to the Support Office Finance team.
Ensure the processing of the invoice batches onto Pastel.
Perform spot checks on all outlets throughout the month.
Compile variance reports on all overspends on budgets.
Compile mid-month and month end financial reports and highlight variances, discrepancies and/or changes in policy or strategy.
Compile Financial checklists and manuals, provide training and ensure that the procedures are being adhered to.
Monitor and spot check stock control, operating equipment and orders/purchases for all departments, assisting the HODs to avoid overspend, and to create and maintain par levels and order procedures.
Ensure that stock and equipment inventories are maintained, and inventory records being kept.
Monitor and control sales, expenses and profit goals as outlined in the departments’ operating plans and budgets.
Ensure all inventory and stock management systems are maintained accurately, within the agreed parameters and in a timely manner.
Ensure that company COS standards are being met, and applicable incentives paid out accordingly.
Ensure that all necessary stock takes are performed timely and accurately.
Ensure that COS, margin percentages and mark-ups on goods are done as outlined in the budgets.
Stock bins on PANstrat – ensure the correct allocation for purchasing and sales.
Manage the stocks on PANStrat ensuring accurate issues, transfers and depletion.
Ensure that Goods Received Vouchers are correctly allocated to the respective inventory accounts, orders received and processed by the Administrators.Ensure that daily income and expense reports are submitted to the General Manager.
Ensure that stock items being purchased are at the best value for the company, running regular comparisons between suppliers.
Ensure that high value stock items are checked on a rotational basis, and that any anomalies in stock levels and values are reported to the General Manager.
Ensure that the PAN daily sales are balancing, and PAR levels met, if not take necessary action.
Ensure and manage daily issues to the various sales / usage points.
Review beverage menus and analyse recipes to determine labor and overhead costs and assign prices to menu items.
Oversee and assume responsibility for the effective operation of the POS system and the Electronic Ordering Systems.
Record the number, type, and cost of items sold to determine which items may be unpopular or less profitable.
Fire, Hygene , Health & Safety:
Ensure that work practices are efficient, clean and hygienic.
Ensure that all items of equipment are correctly cleaned and stored.
Ensure that the assigned property is clean; constant rotation and cleaning procedures to be followed.
Ensure that any defects on appliances and equipment are reported to Maintenance and followed up on.
Ensure that all employees of the assigned property have a good understanding of how to make use of all cleaning chemicals used in area of work, and how to safely and effectively apply this knowledge to be most productive.
Ensure adherence to the Hygiene and HACCP Standard Operating Procedures.
To ensure that all employees have a complete understanding of and adherence to the property’s policy relating to Fire, Hygiene, Health and Safety.
To ensure the timeous completion of the annual budgeting process at the property for presentation to the company Financial Manager and company General Manager of Operations.
To work with the company General Manager of Operations or the company General Manager Lodges in conceptualizing and presenting capital expenditure budgets annually.
To ensure that all company assets are maintained in the best possible condition.
To ensure that the correct operating licenses are in place and current.
To ensure that monthly financial reports are accurately completed and submitted.
To ensure that all financial information is accurately recorded by the staff at the property for consolidating and reporting back to the company Finance department and the company General Manager of Operations.
To review and analyze monthly accounts of the property, highlight and hold the various HODs accountable for problem areas, ensuring that appropriate action is taken to rectify these challenges.
To co-ordinate an effective and efficient payroll management/resource allocation through establishing a flexible work force across the property.
To assist in setting annual operating targets, which will form part of the property’s annual business plan.
To establish an integrated cost management plan through product lining, minimal inventories, joint procurement with sister properties and delivery on demand where possible.
To attend financial meetings where required.
Maintain discipline in the property according to company standards, address deviations according to the company HR Policies and Procedures and the company Disciplinary Code.
Ensure that all statutory requirements in the Basic Conditions of Employment Act are maintained, having a full working knowledge of the local legislation and labor law.
To follow, monitor, manage, train, review and implement performance standards to establish and maintain a streamlined and efficient operation.
To ensure that departmental operations and training manuals are prepared and updated.
To ensure that effective training programs for the staff are being conducted on a regular basis as outlined in the departmental training plan.
To give regular feedback to employees on their job performance and keep senior management informed.
Ensure that leave days and overtime are monitored, managed and controlled according to company standards.
Ensure that the recruitment of new employees is carried out following the company Recruitment procedures for interviewing, selection, reference checks, and psychometric testing where necessary.
Assist in the annual review of property salaries and structure in line with market related equivalents.
Ensure and support an effective staff committee forum.
To support staff needs in other departments and properties based on the property priorities and anticipated business levels.
Attending seminars and training courses as and when directed.
Further your own knowledge of management methods and principles to ensure future advancement and further upgrading in management standards.
To manage the assigned property to produce a consistent, high quality product, providing a courteous, professional, efficient and flexible service consistent with the company’s and property’s policies and procedures, to maximize guest satisfaction.
To have a full working knowledge and capability to perform and manage all duties and tasks in the assigned place of work to the standard of performance set.
Review and change standards on a regular basis reflecting change in trends, guest expectations and operating philosophies.
Perform other tasks and assist in other areas whenever reasonable and deemed necessary by Senior Management.
To demonstrate and promote flexibility and adaptability towards changing working hours and shifts according to the requirements of a 24-hour operation.
To respond to changes in your job function as dictated by the industry, company or the property.
To maintain and promote good working relationships with own colleagues and all other departments and properties.
To ensure that deadlines on all projects are met.